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Library Policies and Procedures: Cataloging

Contents of the Elizabethtown Community and Technical College Library Polices and Procedures Manual, published December 2017, revised August 2019

Cataloging Overview

The ECTC Library supports the mission of Elizabethtown Community and Technical College by cataloging library materials with sufficient description and accurate classification in order to make those physical resources available to students, thereby increasing student development and success.

The cataloger is responsible for cataloging books and other materials that circulate and/or require catalog records for accessibility. The cataloger will use the OCLC utility to create, edit or copy full catalog records for materials such as monographs and DVDs used by the faculty. The cataloger will transfer the OCLC records into the KCTCS library system and create subsidiary records required for status display and circulation.

In accordance with KCTCS policy (Administrative Policies and Procedures the cataloger follows Resource Description and Access (RDA) for bibliographic description and name headings, and Library of Congress subject headings and the LC classification scheme for items meriting full catalog records. Items such as headphones, phone chargers, SGA Collection DVDs, and reserve materials receive brief records and non-LC classification numbers. These records are created directly in the ALMA system. The cataloger will follow the KCTCS Cataloging Guidelines.