The library maintains an historical college archives collection that consists primarily of print college materials generated between 1964 and 2000. Post-2000 materials consist primarily of literary journals, newspapers, newsletters, catalogs, programs, as well as scattered flyers, emails and other materials. Although the Elizabethtown CTC Library maintains this historical collection of college records and materials, it is not responsible for college record maintenance.
The ECTC library commenced the collecting and preservation of materials at a time when records were generated, distributed and filed in print formats. Currently most records originate in a digital environment (email, Office products, etc.) Such records are easily stored, with little to no need for extra space. It is therefore recommended that the college departments and divisions oversee the preservation and organization of their own digital records.
Due to staffing and space limitations, the library will limit print acquisitions to the following materials generated by ECTC:
The ECTC library does not collect or accept for archiving the following:
Library staff will assess current archival holdings and their historical value and propriety as time permits. The current collection contains documents not appropriate for retention. Some record boxes may still contain older records containing confidential information – weeding and shredding of these materials is ongoing as time and staffing levels permits. The collection also contains records not pertinent to the college history as well as system records (KCTCS, University of Kentucky) that should be maintained by those governing bodies. Weeding of such records will take place as time permits.
The ECTC Archives may be digitized for preservation purposes. Original materials may be kept or destroyed.
Exceptions to the above policies are at the discretion of the Library Director upon consultation with library staff in charge of archives maintenance.