ECTC Archives: Student Services/Student Affairs

Folder 1

Assistant Director for Student Services/Student Affairs

• List of responsibilities for Assistant Director for Student Services. No date – post 1975; likely 1976 to 1980 
• Assistant Director, Student Services – appears to be a end of year list of accomplishments for the 1973-74 academic year

Folder 2

Memos. 1970 – 1975. [primarily advising and registration.] 

• sample of student grade report card, sent by Harry G Lee, Coordinator of Admissions and Registrar, November 20, 1973
• memo to advisers from Ron Thomas, Coordinator of Career Guidance, August 13, 1973 – Revised Advising Procedures
• FOR DISCUSSION, tentative advisers at ECC, Fall 1973
• memo to advisers from Ron Thomas, August 1973, INFORMATION FOR ADVISERS
• memo from Ron Thomas, Sept 28 1973 STATED MAJORS OF PREBACCALAUREATE FRESHMEN (includes list of majors with numbers of students: ) 
• memo from Ron Thomas, Feb 25, 1974 FOURTH DISTRICT COUNSELORS MEETING, MARCH 23 1974 – information about meeting
• memo from RBT, Jan 3, 1974 – list of specific classes along with comments and information about classes that might help advisers
• memo from RBT Sept 11, 1974, ADVISING STATISTICS – list departments, faculty names, number of advisees per faculty
• memo RT Sept 11 1974 survey sent to academic advisers about the advising process
• memo from RT, October 1, 1974, TRANSFER OF TECHNICAL COURSES, information on classes that transfer and what requirements they fill
• memo from RT, Dec 10, general information on upcoming advising
• memo from RT, December 10, 1974, DRIVERS FOR BARONS GAMES, request for drivers
• memo from RT (athletic director) to all ECC Athletic Board members, February 26, 1975, attached are minutes of February board meeting
• memo to advisers from RT, August 15, 1975, information about specific classes for advising purposes
• memo from RT CCG, August 18, 1975 ADVISING REGISTRATION DATES – dates and description of activities (advising, categories of students, tasks and formats, late registration, first day of classes. [Classes start August 27, 1975] 
• Memo, from Rt CCG August 18 1975, list of departments with lists of faculty names and areas of advising
• TOTAL NUMBER OF ADVISING EVALUATIONS ECC FALL 1975 – Names of advisers with number of evaluations per adviser
• Memo from RT CCG, March 28 1974 FOURTH DISTRICT COUNSELORS MEETING – information about upcoming meeting
• memo from Susan Streible, September 8, 1972- positive quote from student about ECC. 

Folder 3

Memos: 1976 – 79

• Memo from Harry Lee, Registrar, December 24, 1975 [the colleges did not get December 24 as a holiday while they were administered by UK.] FALL FRIDAY SCHEDULE 1976. Column 1 – Flip 1; Column 2 – Flip 2. [ECC operated on a flip schedule – students would attend class on Flip 1 Fridays but not on Flip 2 Fridays. This was to save transportation costs for students.]
• DROP-ADD ACTIVITY – FALL 1976, dates along with numbers of adds and drops
• memo from RBT, assistant director for Student Services, December 17, 1979. 1980 SPRING ADVISORS AND REGISTRATION – informs faculty of advising appointments for next semester, list of names with advising areas, names assigned to late registration
• memo from RB to advisors, August 10, 1979, 1979 FALL ADVISORS – advising assignments attached
• memo from RT, coordinator Guidance, Admissions and Records AND from George Luster, Assistant Director for Academic Affairs, January 5 1979 MEETING CONCERNING 1979 SPRING REGISTRATION, expresses concern for weather
• memo from RT, CGAR, November 27, 1978 PRE-ADVISING FOR RETURNING STUDENTS, advising committee met, voted to encourage pre-advising
• memo regarding meeting concerning fall registration sent from Ron Thomas and Harry Lee, August 18, 1977, list of advisers attached
• memo from RT, May 10, 1978 reminding advising committee meeting to take place
• memos July 1976 regarding admission committee, sent by RT, chairman, admissions committee
• memo with attachments sent from office of Guidance and Admissions, Sept 13, 1976, non-returning students;
• memo regarding admissions committee, December 23, 1976, committee meeting, sent by RT, chairman, ineligible applicants to be considered
• memo from Harry G. Lee, Registrar, March 8, 1977, regarding final exams, schedule attached
• memo from Harry Lee, April 20, 1977, STUDENT SUCCESS AT UK, list of grades in one column, numbers of ECC students who had transferred to UK and earned those grades in second column.
• Memo from HL, R, April 22, 1977, Community College Follow up form, survey attached
• revised Spring 1978 Schedule [graduation is being held on May 25, classes have to meet in May because of days missed to snow]
• document Non-Returning Students from Fall 1977, Spring 1978, no names but data such as hours earned, major, full versus part time and other data. 
• Document with information on vocational programs offered. The document gives years from 1972 to 1977, types of programs, and enrollments by vocational area. At the bottom it says that vocational educational funds are being used at ECC for nursing, for cooperative work experience in the management technology program, and the activities in the Learning Resources Center [Learning Lab] to assist disadvantaged students to succeed in associate degree programs at ECC and in vocational educational programs at the Elizabethtown State Vocational School.  Written at the top in ink: from Harry Lee, 4/5/78. 
• Assorted memos about students traveling for sports or other events; offers of complimentary tickets. Sample Faculty Request for Withdrawal of Student; directions for sending withdrawal forms.
• Memo from RT, Feb 21, 1978 regarding American Freshman and National Norms, Fall 1977 – the document is not attached but faculty can contact RT to borrow. [the document is available on ERIC as are later reports on the same topic.]
• Things of note: the Flip Friday schedule was in place in the mid-1970s; the college extended classes and delayed graduation in the spring of 1978 due to the difficult winter of 78; the document on vocational programs pertains to a grant for such programs – there are annual reports in the box Career/Vo-Tech.. The LRC [precursor to the Learning Lab] served the students at the Elizabethtown Area Vocational School.

Folder 4

MEMOS 1980S

• STUDENT SERVICES ACTIVITY REPORT FACULTY MEETING DECEMBER 18 1987. List of names and activities
• Memo END OF SEMESTER REPORT. To RT from Dale Buckles, December 18, 1984. List of individual school visits; career day programs; school student activities. 
• Memo to RT from Nancy Lutz GED TESTING January 1984 to November 1984. Level of testing activity, numbers – passed, retested, average years of education, average age, etc; attached is list of names to whom Suspension Alert letters were sent
• memo from RT, June 1, 1982, SUMMER SCHOOL REGISTRATION/ADVISING
• document from George L Luster, June 15, 1982 INFORMATION FOR 1982-83 ONE YEAR PLAN, projected data, actual data, observations, goals and objectives; 1982-83 ONE YEAR PLAN ECC- projected and actual numbers may be moved to academic affairs or administration - planning
• memo from Ron Thomas, acting dean of academic affairs EVALUATION OF DR. STEBBINS – memo says evaluation form to evaluate the president is attached – form comes from Dr. Wethington
• various documents listing numbers of total withdrawals; documents with names of students and classes dropped
• memo from Ron Thomas Office of Academic Affairs, October 11, 1988 TOWARD THE YEAR 2000. Discussion of 25th anniversary, call for papers from faculty and staff on selected topics, attached is call for papers from the Kentucky Community College System
• memo from Office of Records and Admissions, March 27, 1990, two page document noting that ECC has not kept records on attrition rates
• memo from Ron Thomas, Assistant Director for Student Services, July 30 1980, 1980 FALL ADVISORS AND REGISTRATION, attached document with names and advising areas
• memo 1981 Spring Semester Registration, December 12, 1980, same as above
• memo from RT, March 24, 1981, RECEPTION AND PRESENTATION OF AWARDS FOR UK ALUMNI ASSOCIATION “GREAT TEACHER’ NOMINEES
• memo fall registration 1981, same as above
• memo from Dale Buckles and Ron Thomas, April 5, 1982, Diane Owsley is ECC Great Teacher nominee; memo from RT, February 8, 1982, guidelines for nominating Great Teacher
• memo from RT, November 11, 1982, ADVANCE REGISTRATION, includes detailed information about policies and procedures
• memo from RT, August 7, 1984 ADVISOR’S WORKSHOP, names of advisors and advising areas attached
• memo from RT, January 2, 1980 1980 SPRING ORIENTATION, information about orientation program for new students, place, time, date, agenda, names of administrators and faculty and topic of speech
• memo on fall 1980 orientation
• memo from RT, April 3, 1984 – 102 students will attend an advising registration conference in Lexington
• memo from RT, June 26, 1984, Chamber of Commerce Recognition for Dr Owen – this is the chamber’s 43rd annual banquet; miscellaneous memos about student travel, meetings, athletics

Folder 5

Memos 1990s

• Memo from RT, Feb 24, 1992 – TOTAL WITHDRAWALS, names with classes withdrawn
• Student Affairs Directory – no date but early 2000s (Jon Burke had left and Dale is now Dean of Student Affairs 
• Document. Spring Semester 1990. Lists of Full time and Part Time faculty; names under division
• Memo from RT, no date, subject ADVANCE REGISTRATION; first time holding an Advance Registration for Fall semester, logistics.
• Memo from RT, subject 1992 summer session, Ben Carr has approved calendar change for summer session
• Memo from RT, March 29 1990, LATE REGISTRATION, discussed at administrative council meeting March 27; lengthy list of points regarding steps and follow-up
• Memo from RT, December 12 1990 MEETING ON 1991 SPRING REGISTRATION
• Memo from RT, November 20, 1990, list of closed classes
• Memo from RT, February 14, 1991, no advance registration for fall 1991, technical issues, communication from system
• Memo from Ann Cowan, Feb 12, 1991, ACADEMIC PROGRESS REPORT. Instructions to faculty, academic progress report attached
• Housekeeping memos, closed classes, calendar changes, withdrawals. 
• Memo from RT, April 2, 1991 UK ADVANCE REGISTRATION. Students participating in Advance Registration are supposed to go to the UK campus April 8, students should be excused from campus, official college activity
• Document. ADVANCE REGISTRATION CALENDAR. Two pages. Written in ink, upper right: handout: 10/25/91 faculty meeting

Folder 6

Student affairs memos. 2000s. Scattered; 2002 – 2014

• Email from Dale Buckles, January 7, 2010. Campus closing; registration if campus is open next day
• Email from DB, June 10, 2013, information on Student Veterans of America
• 2010 Training manual for Faculty and Advising Centers, screen captures how to view classes online, how to use the online adviser center, viewing academic requirements and more
• Set of 2013 emails regarding proposed changes to grading system
• Email from Bryan Smith, December 4, 2012, handout on entering grades attached
• Housekeeping emails regarding admissions requirements, call for tour guides, Title IX, administrative drops

Folder 7

• Goals and Objectives
• Goals and objectives 1984-85
• Goals and Objectives 1982-83

Folder 8

Enrollment

• One-year plans with outcomes. Reports for 1981-82; 82-83; 83-84; 84-85. Data includes academic program with individual majors, FTE, head counts, actual and projected; data for continuing education and community service activities; off campus activities; resources to support educational programs – numbers of administrators, FT and PT faculty, instructional specialists, clerks and secretaries, counselors, bookstore, librarians and library assistants; problems which depend on additional financing; problems or needs which present opportunities for solution or improvement in year; list of specific problems by area; challenges and opportunities; letters between Dr. Wethington and Dr Owen. MAY BE MOVED TO OWEN OR ADMINISTRATION - PLANNING
• Enrollment statistics – trend from fall 1964 to 1971; enrollment by county; degrees awarded between 1966 and 1971; enrollment in specific programs; institutions to which transcripts were sent
• Brief enrollment numbers for Fall 1983 and Fall 1984
• Enrollment statistics Summer 1984
• Nursing Lab Report May 1985; numbers of Freshmen and Sophomores. Signed by Carol Withrow, Instructional Specialist
• Memo from RT, August 23, 1984 – 1984 FALL SEMESTER SPECIAL RECRUITMENT EFFORTS.  Summary of activities the college employed

Folder 9. Records

• Document, 3 pages. ESTABLISHING STUDENT RECORD. August 15, 1968. Format and contents of official educational record.
• Document. 19 pages. GENERAL GUIDELINES FOR THE INSPECTION OF UNIVERSITY RECORDS. NO DATE
• Memo from Sharon Spratt, April 10, 1996 ACCESS TO STUDENT RECORDS
• Memo from Sharon Spratt. September 7, 1993. CHANGES IN STUDENT SERVICES
• Document. ECTC STUDENT RECORDS POLICY. N.D. 
• EMAIL. Dale Buckles. October 8, 2007.  FERPA

Folder 9a. Admissions and probation

• Document. 3 pages. Admissions Office 1974-75
• Document. 3 pages. SCHOLASTIC PROBATION, ACADEMIC SUSPENSION AND REINSTATEMENT
• MEMO. From Harry Lee to James Owen. November 26, 1969. List of guidelines pertaining to scholastic probation and suspension rules
• Memo. Harry Lee, Coordinator of Admissions. December 4, 1969. No pre-registration; guidelines for advisors
• Memo regarding recommendations concerning preparation of permanent records and grade reports

Folder 10

Registration emails and documents. 2004 – 2009

• Communications regarding enrollment progress; instructions for registration; registration plans and schedules;  removing students from classes. Email November 16 2004 – first enrollment report after merger of ECC and ETC. Still using the old KCTCS ELICC ALL; ELITC ALL – 2005 email moves to Elizabethtown All (EL-ALL)

Folder 11

• Registration emails and documents. 2010-2014
• Emails concerning enrollment updates; instructions for advance registration; plans and schedules for general registration

Folder 12

Strategic Enrollment Management Plan

• ECTC STRATEGIC ENROLLMENT MANAGEMENT PLAN. September 2006. 11-page document. Plan to improve recruitment and retention

Folder 13

• Summer school guidelines. 1975 

Folder 14

Student Activities

• Constitution. Student Activities. 1965.
• Memo. Charles Deusner, Chairman, Student Activities Committee. To Full time faculty. April 18, 1967. A faculty meeting called Monday April 24…8 page document attached. Student Rules and Regulations
• Memo. From Charles Deusner, Chairman, Student Activities Committee. April 30, 1968. STUDENT RULES AND REGULATIONS. Revised rules and regulations attached
• Typed copy of Student Rules and Regulations. Date unknown
• Mimeographed copy of student rules and regulations. Date unknown
• Documents. Budgets for 1967 and 1972
• Memo to student organization advisors. Linda Holbert, Coordinator of Student Activities. November 1, 1972. PROCEDURE FOR SCHEDULING ACTIVITIES
• Blank activity request forms
• Typed document. POLICIES FOR FIELD TRIPS…Adopted at faculty meeting, May 21, 1973
• Report. Mimeographed. REPORT OF THE AD HOC COMMITTEE TO DEVELOP POLICIES FOR FIELD TRIPS
• Document. STATEMENT OF PHILOSOPHY AND POLICIES FOR STUDENTS LEAVING THE CAMPUS
• Bound item. GENERAL OPINIONNAIRE. No date. Probably 1969 in preparation for the 1970 accreditation visit
• memo regarding Student Activity Budget
• memo from Lila E Kieser, Assistant Director for Student Services, August 7, 1978, FACULTY ADVISERS FOR ORGANIZATIONS, encouraging faculty to sponsor student organizations, list of organizations attached – moved from Memos 1976-1979 folder in Box 1

Folder 15.

Academic Progress. 

• Report 1997
• Scattered emails 2010 - 2015

NOTE: Ronald B. Thomas served as Coordinator from 1973 to 1979. Harry Lee served as Registrar in the 1970s -  I do not have a beginning and end date for this position.

Folder 1

Selective Service. 1967 – 1970. 6 pieces

Folder 2

Student demographics. 1960s.

• Report prepared by Thomas L. Updike, Jr, Office of Counseling and Testing, Elizabethtown Community College, Elizabethtown KY. May 1968. Title of report: A COMPARISON OF CERTAIN DEMOGRAPHIC CHARACTERISTICS OF THE 1966-67 AND THE 1967-68 STUDENT BODIES. This report contains a lot of detailed questions, with the number of respondents for each response. Questions include gender, age, marital status, program, previous education, religious affiliation, church attendance, education level of parents, family income, birth order, number of siblings, education among family members, family attitudes towards education, type of high school, high school curriculum, year of graduation, size of graduating class, graduation rank, initial contact with community college, reasons for decision to attend CC, educational goals, long range plans, reasons for choosing major, people important in choosing major, dating activities, extracurricular activities, membership in fraternities/sororities, interest in joining fraternities/sororities, number of college clubs, readership of college newspaper, dating during college, perception of difficulty of college courses, frequency of cutting class, lunch sources, miles traveled to class, residence, number of semester hours, work earnings, hours spent studying  - and no questions about race, nationality or ethnicity

Folder 3

Enrollment data 1960s 

• 1868-69 Annual Narrative Report. Includes a list of student activities.
• County Study by University of Kentucky. Includes names of advisory board members and enrollment numbers by county; numbers of transfer students

Folder 4

Enrollment data 1970s

• Memo from Harry Lee, 1974, list of majors and numbers enrolled in each
• Mimographed report – ECC 1978 Summer Enrollment stats – male, female, full time, part time, counties, status (beginning fresh, readmission, etc)
• Memo from RT to GL, 1978, attached is news release concerning 1978 Summer enrollment
• Report on numbers for Spring 1978 – no race or ethnicity questions 
• Report on non-returning students from fall 1977
• Comparison of fall enrollments between UKCC colleges 1977-78
• Enrollment report Fall 1977
• Memo from HL, reg; September 1977, Enrollment in Off-campus classes
• Enrollment by program, 1976 and 1977
• Memo from GL, reg, January 12, 1977, news release about for-credit class by television. [Academic Affairs, Distance Learning, ASS]
• Spring 1977 enrollment data – unattached documents related, show freshman stats, county stats, off campus enrollment. Enrollment by major
• Memo from GL, news release on enrollment, August 25, 1976
• Ibid, September 1, 1976
• Memo from Office of Guidance and Admissions, non returning students, September 13, 1976
• UKCC enrollments by college. Fall 1976
• 1975 Spring Enrollment by program. March 8, 1976
• UKCC enrollments by college, Fall 1975
• Report. Summary of Follow up questionnaire at Elizabethtown Community College. Spring Semester 1975. Information Tabulated and prepared by George L Luster. June 12, 1975. 22 pages. Mimeograph, fading. Should it be moved to Academic Affairs? Plans to return to ECC, gender, age range, ages by gender, city and county, enrollment in programs, reasons for leaving ECC, number of students planning to transfer, numbers by university, 
• Annual report. 71-72. Enrollments, enrollment in programs, county of residence, numbers of students in counties, awards, dean’s list, honor students, academic standing, report on media center – budget and expenditures, circulation statistics, number of books, av resources, periodicals, equipment, GED reports; community service activities sponsored by college, nursing board state results, financial assistance received by students – type of assistance, amounts, numbers of students; faculty and staff information; awards (Castillo system-wide teacher of the year); learning resource center [later Learning Lab]; enrollment by program; [does this go under General Administration, Annual reports, Academic affairs] 
• ECC Enrollment Information Fall 1973
• Memo from RT to JSO regarding non-returning students, September 19, 1978
• Report. Spring 1975. Non returning students Fall 1978
• Summer School Enrollment statistics. Registrar’s Office. July 18, 1979
• ECC. Official 1978 Fall Enrollment Statistics. Registrar’s Office. October 25, 1978. Lots of data; nothing about race, ethnicity, nationality
• Statistical data for evening program Fall Semester 1978
• Press release regarding enrollment for Fall 1979 [year deduced from document.] Includes information about growth during specific year ranges
• ECC Official 1979 Fall Enrollment Statistics, Registrar’s office October 10, 1979. Lots of categories – nothing for race, nationality, etc

Folder 5

Enrollment data 1980s

• ECC. Official 1980 Spring Enrollment Statistics. Registrar’s Office – March 19 1980. Counties, gender, FT/PT/rank/status, majors
• Council on Higher Education. Telecourse Enrollment Spring Semester 1981
• ECC. Official 1981 Spring Enrollment Statistics. Registrar’s Office – March 19 1980. Counties, gender, FT/PT/rank/status, majors
• ECC. Official 1981 Fall Enrollment Statistics. Registrar’s Office – March 19 1980. Counties, gender, FT/PT/rank/status, majors
• Characteristics of Students at Elizabethtown Community College. Handwritten note, upper right corner: 2-10-81. Distributed to Faculty. Data includes County, age ranges, RACE (only choices are minority and white,) gender, veteran, employed, marital status, head of family, nature of employment, received financial aid, kind of financial aid, who influenced you to attend ECC, reason you chose ECC
• Summary of CEU activities of college 1980
• 1981-82 One year Plan, Elizabethtown Community College. Categories: Academic programs, continuing education/community service activities, off -campus activities. Data includes actual and projected head counts and FT enrollments. CE/CS includes types of activities and numbers. Off campus activities includes location, FTE, head counts. Report also includes number and types of employees and a list of ASSA. Also includes problems [including library facility] and a list of problems which present opportunities for solution or improvement; list of opportunities for improvement (examples include “a more suitable approach to faculty performance review” and expansion for support services for off campus classes 
• Comparison of FTE enrollment. Fall 1979/Fall 1980. Gives enrollment numbers for all the UKCCS colleges
• ECC. 1980 Fall Semester. 1979-80 High Schoo Graduates by high school
• 1985-86. One year Plan, Elizabethtown Community College. Categories: Academic programs, continuing education/community service activities, off -campus activities. Data includes actual and projected head counts and FT enrollments. CE/CS includes who sponsored and headcounts. Off campus activities includes location, FTE, head counts. Report also includes list of 1985-86 Major Improvement Activities
• 1984-85. One year Plan, Elizabethtown Community College. Categories: Academic programs, continuing education/community service activities, off -campus activities. Data includes actual and projected head counts and FT enrollments. CE/CS includes who sponsored and headcounts. Off campus activities includes location, FTE, head counts. Report also includes list of 1985-86 Major Improvement Activities
• ECC. Official 1985 Fall Enrollment Statistics. Registrar’s Office – October 25,1985. Counties, gender, FT/PT/rank/status, majors
• ECC. Official 1984 Fall Enrollment Statistics. Registrar’s Office – November 5 1984. Counties, gender, FT/PT/rank/status, majors
• ECC. Official 1981 Fall Enrollment Statistics. Registrar’s Office – March 19 1980. Counties, gender, FT/PT/rank/status, majors
• ECC. Official 1982 Fall Enrollment Statistics. Registrar’s Office – October 15, 1982. Counties, gender, FT/PT/rank/status, majors
• 1981-82 One year Plan, Elizabethtown Community College. Categories: Academic programs, continuing education/community service activities, off -campus activities. Data includes actual and projected head counts and FT enrollments. CE/CS includes types of activities and numbers. Off campus activities includes location, FTE, head counts. Report also includes number and types of employees and a list of ASSA. Also includes a list of problems which depend upon additional financing for solution and a iist of 82-82 improvement activities
• Resolution by the Hardin County Chamber of Commerce regarding the need for the ATB building and Governor Collins failure to include the building in her budget
• Enrollment figures for ECC from 1964 to 1984
• ECC. Official 1984 Spring Enrollment Statistics. Registrar’s Office – March 27, 1984. Counties, gender, FT/PT/rank/status, majors
• Information for 1982-93 One Year Plan. ECC. June 15, 1982 George L Luster. Numbers for off-campus enrollment

Folder 6

Enrollment statistics – 1986 -1989

• ECC. Official 1986 Fall Semester. Students by Major Category. October 2, 1986 
• ECC. Official 1987 FALL Enrollment Statistics. Registrar’s Office – November 16, 1987. Counties, gender, FT/PT/rank/status, majors
• ECC. Official 1987 Fall Semester. Students by Major Category. November 16, 1987
• ECC. Official 1988 Fall Semester. Students by Major Category. 
• ECC. Official 1988 FALL Enrollment Statistics.. Counties, gender, FT/PT/rank/status, majors
• ECC. Official 1989 FALL Enrollment Statistics.. Counties, gender, FT/PT/rank/status, majors
• ECC. Official 1989 Fall Semester. Students by Major Category. 

Folder 7

Student Affairs – Student Health

• Memos from Lila E Kieser, Assistant Director for Student Services, 1972-79, regarding students turning in health evaluations and identifying students with chronic health issues or disabilities. Some items may be confidential.
• Brochures on student insurance.
• A blank Student Health Form dated Spring 1981.
• Announcement regarding Senate Bill 239 which passed mandates that all college and university students must have health insurance in order to enroll – date 2/1/1991 written in pencil at top.
• Form, ECC, effective 3/2/98 – Student Illness Requring External Response.
• Memo to Maurice Utley, 2/13/75 attached to cover letter from Lila Kieser to Vernon Lee Sheeley, KPGA President Elect – response to Sheeley’s request for history of counseling services at ECC, typed report prepared by RT and LEK, COUNSELING AT UNIVERSITY OF KENTUCKY, ELIZABETHTOWN COMMUNITY COLLEGE 1964-1974 – the yellow memo directs Maurice Utley to put the attached copy of the report in archives.
• Memo from Sharon Spratt, March 24, 1992 regarding measles outbreak.
• Three miscellaneous emails from 2012 regarding outside groups providing services
• NOTE: items regarding employee health were removed from this folder – they belong with HR

Folder 8

Welcome Center

• Assorted emails, 2004 – 2006
• The Welcome News, Fall 2006
• Welcome Center Activity Reports for January, February and April 2006

Folder 9

Orientation

• Document, typed, 2 pages. FRESHMAN ORIENTATION ASSEMBLY. Summer 1967. Timeline for different categories of orientations
• Document, typed, 8 pages. No title. No date. List of titles of reels [uncertain format] that deal with a range of questions – are manners important, better use of leisure time, building better paragraphs, etc. 
• Memo from Lila E. Kieser to Maurice Utley, August 4 1972
• Memo from Lila E. Kieser to B.J. McFarland. August 7, 1972. SUGGESTIONS FOR INFORMATION TO BE GIVEN ON TOUR OF LIBRARY DURING ORIENTATION. Mimeographed document attached: GUIDE TOUR INFORMATION, 5 pages – covers all areas of the campus
• Copy of Guide Tour Information
• Memo from Ron Thomas to Lila Kieser, June 25, 1973. Sample letter to student attached
• Memo from Lila E Kieser to JSO, Keen, Luster, Thomas, Lee, McFarland, Utley. July 17, 1973. FRESHMAN ORIENTATION 1973-74. Mimeographed, three pages
• Memo from Lila E Kieser. August 28 1973. RESIDUAL ORIENTATION FOR FRESHMAN 1973-74.  Mimeographed, 2 pages. Agenda/program
• Letter from LEK to students. September 11, 1973. List of students; red check marks next to some names. Students did not attend orientation; required to schedule appointment
• Document. Signed by RBT, coordinator of career guidance. 1974 written in pencil upper right. Content: you are scheduled to register for fall semester on blank; instructions; information about advising. 2 pages. 
• Memo with program/schedule information. From LEK to JSO et al. July 31, 1074. ADDENDUM TO MEMORANDUM DATED JULY 31, 1974 FRESHMEN ORIENTATION 1974-76. Lila Kieser written in red ink (marker) upper right corner
• Memo. Typed, thin blue typing paper (not onionskin.) From LEK. To 4 students. Orientation for Students Enrolling for the first time this spring semester. January 6, 1975
• Letter to RBT from LEK, 1/3/1975. ORIENTATION TO ECC FOR INCOMING NEW STUDENTS FOR SPRING SEMESTER 1975. Request for meeting (typed.) Handwritten in red ink – no Nelson County reading test this semester…
• Memo. Mimeographed. LEK to JSO. January 9, 1975. General information regarding Spring Semester orientation
• Letter to applicant from RT and HL. N.d. but July 24, 1975 handwritten red ink upper right corner. Late application; instructions for registration
• Memo from LEK to JSO et al. July 25, 1975. Freshmen Orientation – 1975-76. 2 pages, mimeographed. Includes blank RSVP form
• Memo and response between RBT and LEK, August 1 1975; memo handwritten; response typed. 
• Room reservation form from LEK to RK
• Memo. LEK to JSO et al. December 23, 1975. Freshmen orientation  Spring Semester 1976. Agenda/program
• Typed memo from LEK to RK regarding dates and facilities July 29 1976
• Memo from LEK to JSO et al. August 4, 1976. Fall orientation 1976-77. Student Government completed plans…agenda for orientation
• Memo from LEK to JSO et al. July 26 1977.. Fall orientation 1977. Student Government completed plans…agenda for orientation
• Typed letter from LEK to Keith Taul, Gary Odgen, James Sadler, Marcia Cundiff, Kathy Owen. December 15 1977. Orientation for new students spring 1978. Keith Taul was Student Government President. He is now Hardin County Judge Executive
• Memo to members of SGA (Curtis Welch president). August 11, 1978. Orientation Schedule and Program for Fall 1978. 2 pages, mimeographed
• Memo from LEK to JSO et al. August 11 1978. Fall Orientation 1978
• Memo from LEK to JSO et al. November 28 1978. Spring Orientation 1979. 
• Memo from Ann Cowan to Faculty Advisors. August 6, 1986. Orientation Meeting. Freshman Orientation will be quite different this year…program attached
• Letter from Chuck Spataro to JSO. September 17, 1986. Praise for Keith Doty, Pam Harper and Lynn Magoon.
• Memo from Ann Cowan to faculty and staff. August 5, 1987. Freshman orientation. Program attached. Mimeographed, very faded. May need transcription.
• Orientation program with no date. Pam Harper in the Learning Lab in the LRC is one entry so post 1984

Folder 10

Handbooks

• 3 pieces
• Community College Code of Student Conduct: rules, procedures, responsibilities. University of Kentucky Community College System. N.d. Pages I – V:  table of contents. Authorship established on page 1 following the TOC. Statement on page 1 that the contents were adopted by the Board of Trustees on May 2, 1967.
• SOAR. Elizabethtown Community College. KCTCS. Student Orientation Advance Registration Handbook. No date. First page consists of a letter written to new students by Jonathan L. Burke, Dean of Student Services.  1998 to 2002
• Freshman Handbook. Elizabethtown Community College. Office of the Dean of Student Affairs. Academic calendar, page three, 1990 – 1991. Ronald B. Thomas, Dean of Student Affairs. Jim Brown, Assessment Center Coordinator. Dale Buckles, Student Activities Coordinator. Ann Cowan, Admissions/Career Counselor. Wayne Sisk, Financial Aid/VA counselor. Chuck Spataro, Career Placement Counselor. Sharon Spratt, Student Affairs Officer

Folder 11

Testing Center

• Communications regarding testing center – description, policies, requests for volunteers, sign-up sheets. 1984-2001

Folder 12

Placement Testing
1973 – 1990. Assorted memos

Folder 13

ACT testing
!973 – 1977; n.d. Assorted descriptions, on campus testing program, distribution of scores. Scattered

Folder 14

COMPASS testing
2000s. Scattered emails and flyers

Folder 15

Student Ambassador
Couple flyers from the 2000s

Folder 16

Office of Disabilities
Scattered emails from 2010-2013

Folder 17

Student Support Services. 

• Newsletters, 2012 – 2013
• Brochure. N.d. Back says University of Kentucky Elizabethtown Community College. Front has Elizabethtown Community College so 1997 or before
• Newsletter 2000
• List of SSS activities Spring Semester 1998
• Memo from Bryan Smith, Director – SSS activities for Spring 1998. Attached list of activities
• Newsletter 2011
• Flyer. What is Student Support Services
• Student Support Services. Monthly Report January 1998. One page list of activities, number of students, time per student. Activities include tutoring, workshops, studying, computer usage, counseling/advising, transfer trips

Folder 18

8th Grade Institute

Email from Saundra Kimberlain. May 10, 2004. Two different distribution lists – KCTCS ELICC ALL; KCTCS ELITC ALL. Subject: 8th grade institute. Schedule, rooms, activities

Folder 19

Career Counseling

• Emails between 2012 and 2015 – job openings, workshops, information about online career planning software. 
• Undated document with University of Kentucky Elizabethtown Community College, James S. Owen Director at the top. START UP ACTIVITIES FOR ECC PLACEMENT OFFICE

Folder 20

Miscellaneous emails – very scattered, 14 pieces. Campus tours, domestic violence counseling, BUILD orientation, student mentor program, college visits for transfer students. Most items dated 2013-2014; one item on domestic violence counseling from 2001. One memo from Jim Hiett to all faculty and students, Counselor, March 10, 1969, CAMPUS VISITS