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ECTC Archives: Graduation

Description of ECTC archives holdings; a brief history; finding aids; images

Overview

2 Boxes  (restricted)

Covers the years 1966 to 2006, with some gaps.

Contents for folders 1967 to 1979 include programs, working lists of possible candidates, memos to students and faculty, cap, gown and invitation orders, correspondence with potential guest speakers and platform guests, news releases, invitations, ceremony planning documents, speaker’s cards. Physical materials include: legal and letter-sized paper; quarter and three-quarter sized paper; irregular sized paper, mimeographs, typed documents, handwritten documents, copies on onion skin, lined notepaper, cardstock, index cards, scraps torn from regular-sized paper, 14.5 w continuous form printer paper with sproket engagement holes. Correspondence labelled as “copy” are most likely typed on onionskin.

Contents for folders 1980 to 2006 are limited to programs and a few memos.


RESTRICTIONS: Some of the documents contain sensitive/private data. This box must therefore be off limits to the public. Individual items that do not contain sensitive data may be scanned and shared with researchers. Documents such as programs and most correspondence will be scanned. 

Box 1. Folder - 1966

The first annual graduation exercises took place on May 9, 1966 at 8:00pm. Reverend Bob DeFoor, of Mt. Moriah Baptist Church, delivered the invocation. Dr. Stanley Wall, Associate Dean of UK's College of Agriculture and Home Economics, gave the graduation address. Reverend Walter C. Sutton, First Presbyterian Church, gave the benediction. Mrs. Kenneth L. Noidig provided the music for the recessional and processional.

1 program. This copy was used as a mockup for the following year's program, so dates and names have been crossed out; names and dates for 1967 have been written in ink on the program. The words University of Kentucky appear above the college name, as they would until the graduation of 1998. The Commonwealth seal also appears on the cover, as it would until 1999, when the KCTCS seal would make its first appearance. The graduation would maintain this size, shape and format until 1999.

Notes for ceremony MC  – author likely Dr. Owen as the notes are clearly intended for the individual serving as the ceremony MC. Dr. Owen is the only VIP not mentioned in the notes; if another individual read the cards he would surely introduce Dr. Owen.

The cards include the following notes: The invocation will be given by Reverend Bob DeFoor, pastor at Mount Moriah Baptist Church. Platform guests include Dean Ellis Hartford, Robert C. Wade, Lee Stearman, C.B. Morgan, Ray Jenkins, Bernie Sears, Robert Keen, Reverend Walter Sutton and Reverend Bob DeFoor. The cards also contain thanks to various individuals and groups – staff and faculty mentioned by name; two sororities who helped with ushering and the reception.

Memo. 3 pages. To: Dr. Owen. From: Don Wallace, Martha Bain and Ernest Hill (commencement committee.) Date: March 30, 1966. This document covers degree requirements, the order in which degrees should be conferred; guidelines for faculty; guidelines for students; guidelines for speaker bookings; physical arrangements; ceremony order. Mimeograph.

Box 1. Folder - 1967

The second annual graduation exercise took place on May 5, 1967 at 8:00pm. Reverend Douglas Greenwell, College Heights Methodist Church, gave the invocation. Dr. James M. Collier gave the graduation address. Reverend John T. Spalding, St. James Catholic Church, gave the benediction. This event marks the first time that Camille Hill participated, serving as pianist.


2 pieces. Commencement program and mimeographed order of events/instructions for ceremony

Box 1. Folder - 1968

The third annual graduation exercise took place on May 10, 1968. Dr. Ellis Hartford, professor of education at the University of Kentucky, gave the graduation address. He would become Vice President of the Community College System. Verlin C. Kruschwitz, minister at Severns Valley Baptist Church, gave the invocation. H.A. Fincher, minister at the Church of Christ, gave the benediction. The ECC Chorus, under the direction of Camille Hill, performed at graduation for the first time. Camille Hill also served as pianist for the recessional and processional.


This folder does not contain correspondence with graduation guests. This folder contains sensitive information and is therefore restricted. Items which are not sensitive will be scanned.

  • 4 copies of graduation program
  • 2 copies of graduation invitation
  • Lists of students who have ordered invitations; handwritten notes of payment
  • Handwritten list of students who have ordered invitations along with number of invitations.
  • List of students requesting certificate of college studies; student addresses, intent to participate in graduation exercises
  • List of students requesting certificate of college studies; student addresses, intent to participate in graduation exercises, and handwritten GPA included.
  • List of probable candidates with additional names attached on small pieces of paper. N.d.  
  • Memo from Dr. Owen to faculty about graduation; list of students graduating attached. Faculty are asked to notify Mrs. O’Brien if a student will not pass their class.  April 17, 1968
  • Follow-up memo to Dr Owen’s memo from Lila Kiser, April 18, 1968
  • List of students who sent transcripts to UK with hours, GPA, graduation participation and addresses
  • Lists of graduates requesting certificates; “sociology grades” handwritten at top;  and whether they will participate in commencement; sociology grades handwritten next to names
  • Announcement to students with names of potential graduates and instructions to see Miss O’Brian immediately. April 9, 1968
  • Letter from Cheryl O’Brian to Margaret Morgan of the Community College System. April 8, 1968
  • Memo from Ellis Hartford to James Owen; attached photocopy of address made by Lyndon Johnson to graduating seniors. Handwritten note from JSO to Cheryl O’Brian telling her to file with graduation exercise material
  • Copy of invoice sent to Robert Keen from Intercollegiate Press. Shawnee Mission, KS. April 19, 1968 
  • List of students who have ordered invitations
  • Copy of letter from Cheryl O’Brian, Admissions Clerk, to Collegiate Cap and Gown Company, correcting order; handwritten list of items attached. April 19, 1968
  • Copy of cap and gown orders, from Robert Keen to Collegiate Cap and Gown, March 22, 1968
  • Copy of letter from Robert Keen to Collegiate Cap and Gown, March 28, 1968 – additional items to be ordered.
  • Rental order acknowledgement still in envelope postmarked April 8, 1968, from Collegiate Cap and Gown Company
  • 25.    List of faculty names, with height, hat size, degrees, granting institution for those who need to rent hoods. Photocopies of 2 faculty cheques
  • 2 copies of mimeographed memos to faculty from Dr. Owen regarding date of commencement. April 15, 1968.
  • Stack of cards with typed notes for graduation ceremony. Notes appear to be for individual serving as MC – words to be spoken at each stage. Notes appear to be intended for Dr. Owen
  • Note about individual student

Box 1. Folder - 1969

The fourth annual graduation exercise took place on May 13, 1969 at 7:30pm in the new student center. Walter C. Sutton, minister at First Presbyterian Church, delivered the invocation. Dr. Robert Rudd, President Emeritus of Paducah Junior College, gave the graduation address. Richard J. Mattson, minister at the Lutheran Church House of Prayer, delivered the benediction.

  • 3 copies of graduation programs
  • Stack of small pieces of paper with faculty cap and gown orders – hat size, height, institution
  • Typed letter from Cheryl O’Brian, administrative clerk, University of Kentucky, to William Eblen, UK bookstore, April 15, 1969. Attached is faculty cap and gown order for ECC. Attached is list of names, height, hat size, degrees and conferring institution where hoods are to be rented.
  • Copy of letter from Charles Deusner to Thruston B. Morton inviting him to speak. March 17, 1969. Signed letter from Morton to Deusner declining invitation, March 26, 1969Copy of letter from Charles Deusner to Barry Bingham, March 20, 1969. Signed letter from Barry Bingham to Charles Deusner, declining because of participation in JCC’s graduation exercises. April 2, 1969
  • Signed letter from Robert Rudd, to Charles Deusner, re: graduation. May 5, 1969. Typed biography attached.
  • Copy of signed letter from Charles Deusner, Senior Instructor of History, to Dr. Robert Rudd, Dean of Agri-Economics, University of Kentucky, requesting CV. April 30, 1969
  • Vita for Robert Rudd
  • Copy of thank you from Charles Deusner to Robert Rudd, June 5, 1969
  • Memo to [blank] from Charles Deusner, requesting faculty to assist their advisees in applying for degree and to check for other students who might be eligible. List of 10 student names attached. March 24, 1969
  • Names of graduates organized by degree category
  • List of ECC full time sophomores: names, SS#, address and major
  • Handwritten list of graduate names
  • Typed list of names with notes about GPA, hours and cities of residence; handwritten list of names on small piece of paper
  • Copy of list of candidate names with addresses; organized by degree categories. 
  • List of students who have earned at least 36 hours and have GPAs above 3.0; GPA and hours earned. 
  • List of students who received degrees in the Spring of 1969; handwritten notes concerning hours and GPA next to some names
  • List of students participating in graduation exercise – note that their grades must be turned in by 8:00am Monday, May 12, 1969
  • Supplemental list of graduates and addresses – April 19, 1969
  • Handwritten list of graduates with degrees and majors
  • Memo sent to faculty re: practice for graduation, May 1, 1969
  • Handwritten graduation plan/order of events with seating chart, podium seating, names of students, notes
  • News release with names, cities of residence and degrees awarded.
  • Small piece of paper with handwritten note – student will not participate
  • Small pieces of paper with handwritten notes regarding student

Box 1. Folder - 1970

The fifth annual graduation exercise took place on May 12, 1970 at 7:30pm. Dr. Dero Downing, President of Western Kentucky University, gave the graduation address. John F. Eberman, Vicar at Christ Episcopal Church, gave the invocation. Father James F. Hackett, of St. James Catholic Church, gave the benediction. 

  • 2 programs
  • Signed letter from WKU president Dero G. Downing to Charles Deusner, Coordinator of Curriculum, accepting invitation to be guest speaker. March 12, 1970
  • Copy of letter from Charles Deusner to Dero Downing, inviting Downing to be graduation speaker. February 27, 1970
  • Copy of letter from Charles Deusner to Dero Downing confirming graduation plans. April 21, 1970
  • Copy of letter from Charles Deusner to Dero Downing thanking him for being the speaker. May 18, 1970.
  • Copy of letter from Charles Deusner to Dero Downing thanking him for news release. May 5, 1970
  • Copy of letter from Charles Deusner to Ellis Hartford, Vice President for the Community College System, inviting Hartford to be platform guest. May 5, 1970.
  • Copy of letter from Charles Deusner to Stanley Wall, inviting him to be platform guest. May 5, 1970
  • Copy of letter from Charles Deusner to John Eberan inviting him to be platform guest. May 5, 1970
  • Copy of letter from Charles Deusner to Rev. James Hackett, thanking him for agreeing to deliver benediction. May 5, 1970
  • Copy of letter from Charles Deusner to Robert C. Wade inviting him to be platform guest. May 5, 1970. 
  • Copy of letter from Charles Deusner to Bernie Sears inviting him to be platform guest. May 5, 1970.
  • Copy of letter from Charles Deusner to James D. LaRue inviting him to be platform guest. May 5, 1970.
  • Copy of letter from Charles Deusner to Darwin G. Hazle inviting him to be platform guest. May 5, 1970.
  • Copy of letter from Charles Deusner to William B. Schmidt inviting him to be platform guest. May 5, 1970.
  • Letter from Dero Downing to James S. Owen, thanking him for letter. Copy of letter. May 25, 1970. 
  • Letter from Robert G. Cochran, Dean of Public Relations, WKU, to Charles Deusner, indicating  that 2 photographs and a bio sketch are enclosed. The bio sketch is attached but not the photographs.
  • Typed list of candidate names, organized by degree categories
  • Copy of typed list of candidate names, organized by degree categories. Back page lists GPA
  • Form letter from Charles Deusner to students encouraging participation. March 18, 1970
  • Letter from Ellis Hartford to CC Directors requesting list of degrees. March 13, 1970
  • Memo from Ellis Hartford to CC Directors; they will be receiving diplomas in the next few days. April 23, 1970
  • Letter from Ellis Hartford asking community colleges for number of diplomas needed. February 17, 1970
  • Mimeographed news release from Charles Deusner, May 19, 1970 – includes lists of names and degrees 
  • Memo from Charles Deusner to graduating students about graduation meeting and practice. April 21, 1970
  • Copy of letter from Harry Lee, Coordinator of Admissions to William Eblen, University of Kentucky Bookstore. March 30, 1970. Copy of cap and gown order attached.
  • Handwritten directions [order of events instruction]
  • Directions [order of events] for graduation ceremony
  • News release with names of graduates and degrees. May 19, 1970. 2 copies
  • News release – graduation announcement along with speaker bio. N.d.
  • Letter from Stanley Wall, VP, CC System, regarding December diplomas. November 6, 1970
  • Memo from Charles Deusner, Assistant Director for Academic Affairs, to Dan Tudor, re: diplomas for the end of the first semester. November23, 1970
  • Diplomas that were filled out but never sent to [2 named students]

Box 1. 3 folders. 1971

The sixth annual graduation exercises took place at Elizabethtown High School on May 11, 1971 at 7:30pm. Father C. Ford Deusner, Superintendent of the Kentucky Baptist Board of Child Care, delivered the benediction. Governor Louie B. Nunn gave the graduation address. T.K. Stone, Superintendent of the Elizabethtown City Schools,  gave the invocation.

  • 2 commencement programs
  • Copy of memo from Stanley Wall, VP, UK-CCS, to CC Directors requesting the number and types of diplomas needed. Numbers written in pen under degree categories. March 12, 1971
  • Memo from A.J. Hauselman, UK-CCS, to CC Directors, March 11, 1971 asking for lists of graduates ready to bring to the Council meeting on March 26. Handwriting, red ink – Charlie [Deusner], Please Handle, JSO; handwriting, blue ink – gave list to Mr. Toohey [Council Representative] on 3/25/71
  • Letter from Dan Stone, Director of Admissions, Georgetown College, February 6, 1971, requesting list of May graduates. Handwritten note: mailed 3/25/71
  • Copy of letter to Frank Elliott Jr, from Charles Deusner, Assistant Director for Academic Affairs, inviting Elliott to graduation. Handwritten NO at bottom. April 7, 1971,
  • Memo from Charles Deusner to Faculty giving time and place of graduation; instructions on picking up cap and gown. May 6, 1971
  • List of graduates, n.d.
  • Correspondence with T.K. Stone; copy of thank you letter from Charles Deusner to T.K. Stone, Superintendent of Elizabethtown City Schools, May 19, 1971; signed letter dated April 15, 1971 from Charles Deusner asking for height, weight and degree information – information filled in by Stone or deputy and sent back to Deusner; copy of same letter
  • Letters from other colleges; thank-you letter to Louis Nunn (May 19, 1971, signed by Charles Deusner, Associate Director for Academic Affairs; ) letter to Charles Deusner, accepting invitation, signed by Louis Nunn, Office of the Governor letterhead. March 1, 1971
  • Signed original letter of declination from Stanley Wall, VP for CC system, dated April 9, 1971; attached is copy of letter from Deusner to Wall asking him to attend ceremony. March 19, 1971
  • Copies of letters from Charles Deusner, Assistant Director for Academic Affairs, April 9, 1971. Each letter has a card attached with the signatures and data of the letter recipients. Darwin G. Hazle, Robert C. Wade; Gerald McCubbin; E.W. Pace; William B. Schmidt; Bill Swope
  • Copies of letters from Charles Deusner containing information and instructions regarding ceremony. Recipients: Darwin G. Hazle; Gerald McCubbin, William B. Schmidt, Bill Swope, Robert Wade, T.K. Stone, C. Ford Deusner. May 4, 1971
  • Copies of letters sent to C. Ford Deusner, April 15, 1971 and May 19, 1971
  • Copy of letter sent to T.K. Stone, from Charles Deusner, regarding the use of the high school. February 10, 1971,
  • Letter from Charles Deusner, Assistant Director for Academic Affairs, to the Kentucky Standard regarding a student whose name was omitted. May 19, 1971; handwritten letter from student attached
  • Copy of thank-you letter from Charles Deusner to the Honorable Louie B. Nunn thanking the governor for participation in the graduation. May 19, 1971
  • Copy of letter from Charles Deusner to the Honorable Louie B. Nunn, thanking the governor for agreeing to participate and deliver the graduation address. March 5, 1971,
  • Copy of signed letter (photocopy, standard weight paper) from Louie B. Nunn to Charles Deusner, accepting the invitation. March 1, 1971
  • Copy of letter from Deusner to the Honorable Louie B. Nunn, inviting him to deliver the graduation address. February 10, 1971
  • Signed letter declining invitation from Otis Singletary, March 22, 1971; copy of invitation letter from Charles Deusner. March 19, 1971
  • Letter to Paul Kerrick, principal of Elizabethtown High School thanking him for use of facilities for commencement
  • Thank you letter to Susan Defalaise of the Governors Office, from Charles Deusner, May 19, 1971
  • Stack of three-quarter size notepaper, torn tops, with handwritten list of graduates in pencil, numbered in black ink; column headed SEATING has check-marks. Attached is handwritten (red ink) list of faculty names, numbered 
  • Yellow notepaper, handwritten list of platform names with sketched seating diagram, handwritten (ink) list of graduates
  • Typed directions [order of events] for graduation ceremony; attached is handdrawn seating chart on graph paper. 
  • News release. From Charles Deusner, Assistant Director for Academic Affairs. May 4, 1971. 
  • 4 completed degree applications
  • Handwritten letter from James Harris, to Charles Deusner, regarding degree April 27, 1971
  • Blank diploma
  • Typed list of December graduates
  • Copy of above list
  • Letter from Harry G. Lee to Dan Tudor, UK-CCS system, January 14, 1973

Box 1. Folder - 1972

The seventh annual graduation took place on May 15, 1972, at 7:30pm at T.K. Stone Junior High School (formerly Elizabethtown High School.) The program lists Reverend Bernard T. Bishop of First Baptist Church as the giver of the invocation; a later thank-you letter indicates that Harold G. Rickner gave the invocation. Dr. R.G. Matheson (President Emeritus, Paducah Junior College) delivered the commencement speech; Father John Spalding (St. James Catholic Church) gave the benediction.

  • 3 commencement programs 
  • Copies of letters to guests containing location, date and instructions: William B. Schmidt, Dr. R.G. Matheson, Darwin G. Hazle, T.K. Stone, Father John Spalding, Reverend Bernard T. Bishop. May 5, 1972. From: Harry Lee, Coordinator of Admissions. Onion skin. Not signed.
  • Memo from Dan Tudor (UK-CCS) to CC Admissions Directors. Subject: Diplomas for Spring Graduation. Date: March 31, 1972. Request for number of diplomas and certificates
  • Memo from Harry Lee, Coordinator of Admissions, to M. Knudson. Subject: Nursing Graduates. Date: March 22, 1972. Notification of students with special circumstances with respect to graduation requirements
  • Copy of letter from Harry Lee to Robert L. Howard, Superintendent of Forest and Wood Technician School (Quicksand, KY.) February 10, 1972. Application forms [apparently blank] enclosed [not in folder] for students who are enrolled at Quicksand and are eligible for AAS degrees
  • Letter from Quicksand student to Harry Lee. January 25, 1972
  • Memo sent to potential graduates from Harry Lee. February 10, 1972. Instructions for applying for degree. Mimeograph; very faded
  • Letter from Harry G. Lee to Dr. A.J. Hauselman (UK-CCS.) April 19, 1972. Revised list of graduates attached; addresses of students included. 
  • Typed list of graduate names, organized by degree category – numbered for seating
  • Typed list of graduate names, organized by degree category – handwritten names; handwritten notes next to typed names
  • Typed list of graduate names, numbered, with addresses and handwritten notes; attached are small pieces of paper with typed names and addresses of graduates, some crossed out, some with notes
  • Handwritten list of potential graduates with notes next to each name. Yellow paper from legal pad; torn tops.
  • Memo from Harry G.Lee to All Full-Time Faculty. Commencement Exercises. May 2, 1972. Gives time, date and place of commencement; information about picking up regalia. “As in the past all full-time  faculty members will be expected to participate.”
  • Ibid, with handwritten note signed Cheryl taped to memo – spoke with Dan Tudor [UK-CCS] about list of graduates…corrections to Joy Hauselman [likely Dr. A.J. Hauselman] 
  • Copies of letters from Harry G. Lee. May 5, 1972. Instructions for participating in graduation. Recipients: William B. Schmidt; Dr. R.G. Matheson [graduation speaker;] Darwin G. Hazle; T.K. Stone [City Schools Superintendent – the instructions include the location of commencement – T.K. Stone Junior High;] Father John Spalding; Reverend Bernard T. Bishop
  • Letter to Lowell T. Yankey, principal at T.K. Stone Junior High School, from Harry Lee. February 21, 1972. Confirming use of auditorium; scheduling auditorium for rehearsal
  • Letter to Wayne Puckett, Assistant Prinicipal of Elizabethtown High School, thanking him for use of flags. May 24, 1972
  • Letter to William H. Sorrell, Morningside Elementary School, from Harry Lee, thanking him for use of piano. May 24, 1972
  • Copy of letter to T.K. Stone, thanking him for his participation. From Harry Lee. May 24, 1972
  • Copy of letter to William B. Schmidt, thanking him for his participation. From Harry Lee. May 24, 1972
  • Copy of letter to R.G. Matheson, thanking him for delivering the graduation address. From Harry Lee. May 24, 1972
  • Copy of letter to Don Wallace, thanking him for serving as Grand Marshal. From Harry Lee. May 24, 1972
  • Copy of letter to Reverend Harold C. Rickner, thanking him for offering the invocation [the program shows Rev. Bernard Bishop.] From Harry Lee. May 24, 1972
  • Copy of letter to Father John Spalding, thanking him for offering the benediction. From Harry Lee. May 24, 1972
  • Copy of letter to Lowell T. Yankey, T.K. Stone Junior High School, thanking him for his part in making the graduation a success. From Harry Lee. May 24, 1972
  • Memo to All Faculty Members from Harry G. Lee. Master’s Hoods for Graduation. April 6, 1972
  • Typed half-sheet; music for graduation. 1972 written in ink upper right.
  • List of faculty with hat sizes, height and degree; institutions for those who need hoods
  • News release: All News Media. May 9, 1972. General information about upcoming ceremony
  • News release. All News Media. N.d. 3 pages, mimeographed. Ceremony took place; names of graduates organized by degree category and county of residence. Program attached. 2nd copy without program.
  • Copy of letter to Dan Tudor (UK-CCS) from Harry G. Lee. December 6, 1972. Inquiry about student
  • Completed application, November 27, 1972. Note that degree was mailed 2-9-73.
  • Memo from Dan Tudor to CC Directors. Diplomas for December Graduates. January 12, 1972
  • Memo from Dan Tudor to Admissions Officers. Request for list of December graduates. November 17, 1972. 2 copies
  • Scattered handwritten notes

Box 1. Folder - 1973

The eighth annual graduation exercise took place on May 11, 1973 at 8:00 pm in the T.K. Stone Junior High School auditorium. Reverend Walter C. Sutton of First Presbyterian Church gave the invocation.  Harry M. Sparks, President of Murray State University, gave the graduation address. Reverend E.V. Carrier of Immanuel Baptist Church gave the benediction. 


7 graduation programs
1.    Approval of December 1972 graduates by the UK Board of Trustees. Includes names of graduates from all the UK Community Colleges. January 16, 1973
2.    Handwritten list of candidates. Possible Graduates written in red ink at top. Entries include names, addresses, and marks or numbers in red ink next to names.
3.    Typed list of graduates. May 1973. Names of graduates with addresses and degree awarded. 2 copies.
4.    Handwritten list of names, numbered. Seating chart with numbers attached. Notes on list include “husband picked up gown.”
5.    Typed list of candidate names with handwritten note attached – This is the list that was sent to UK for approval by the board of directors. 3-16-73.
6.    Memo to Dr. Owen from Stanley Wall. Candidates for Degrees and Certificates for Community College graduates. May 9, 1973. List of candidates sent by Board of Directors
7.    Memo. To: Admissions Officers. From Dan Tudor/University of Kentucky CCS. Graduation with Honors. January 7, 1973. Rules for Distinction and High Distinction.
8.    Memo. TO Sophomores. From Harry G. Lee, Registrar. Date: February 12, 1973. Subject: Graduation. Student may be eligible for certificate or degree; make appointment to discuss requirements.
9.    Memo to full-time faculty. From Harry G. Lee, Registrar. Commencement Exercises. May 7, 1973. Provides date and place of graduation; faculty are expected to attend. Academic regalia will not be available until late that afternoon. 
10.    Memo to faculty from Ad Hoc Graduation committee, May 21, 1973. Planning for future graduations. 5 copies, some with notes.
11.    Minutes of May 21, 1973 faculty meeting; graduation is discussed
12.    List of students graduating with Distinction and High Distinction. May 22, 1973
13.    Letter from Harry Lee to Robert Armes, principal of T.K.Stone, October 18, 1972, regarding use of auditorium
14.    Letters to Stanley Wall (Vice President for the UKCC system; ) Charles Wethington (assistant VP for the UKCC system; ) Edward Carter, Fiscal Affairs Office; Dr. Harry Sparks, President of Murray State University (invited as graduation speaker.) All letters dated April 18, 1973, from George L. Luster, Assistant Director for Academic Affairs.
15.    List of guests to sit on stage
16.    Mimeograph of typed seating diagram with names; handwritten version attached
17.    Directions [order of events/instructions] for graduation exercises; list of graduates attached. 2 copies
18.    Misc. notes, application

 

Box 1. Folder - 1974

The Ninth Annual Graduation Exercise took place on May 10, 1974 at 2:00 pm. Herbert H. Tabb delivered the invocation; U.S. Senator Walter “Dee” Huddleston gave the graduation address; and Father Howard French, from St. Brigid Catholic Church, delivered the benediction

  • 5 copies of May Commencement program
  • Letter from from Helen H. Holbrook (office assistant to VP Stanley Wall) to James S. Owen  - attached is list of candidates approved by the UK Board of Trustees on May 7, 1974. May 14 1974
  • Handwritten list of candidates – 36 will not participate; 68 will. X next to some names, sometimes with word Nothing or Didn’t Write
  • Memo from A.J. Hauselman (office of UKCC VP Stanley Wall) to CC directors telling them to have lists of candidates ready to present at April 5 Council meeting. March 21, 1974
  • Handwritten list of students participating. Notes
  • Candidates for Degrees – May 1974. Typed list of candidate names, organized by degree category
  • Memo from Harry Lee to Lila Kiser, May 3, 1974. List of degrees granted by college categories/majors with names underneath
  • Degrees Granted by Elizabethtown Community College. Typed list of names organized by degree categories. 2 copies; second copy with handwritten notes
  • Graduation lineup – list of names with numbered seating chart. Mimeograph
  • Copy of letters from Harry Lee to the following: Father French of St Brigid Rectory, Herbert Tabb, Bill Swope, C.B. Morgan, Walter “Dee” Huddleston, all dated April 25, 1974. Letters tell participants to come to Admissions office to pick up academic regalia.
  • Letter from Harry Lee, dated April 25, 1971 to Mrs. Allen Craddock, pleased at participation
  • Letter sent to Bob Armes from Harry Lee, September 26 1973 asking for use of auditorium
  • Signed letter from Robert Armes, principal of T.K. Stone, October 8, 1973, indicating that the TKS auditorium has been reserved. TSK letterhead
  • Letter to Robert Armes, principal of T.K.Stone from Harry Lee, March 11, 1974, decision to have commencement on campus
  • Copy of letter sent to T.K. Stone attached to names and addresses of graduates – these are address labels
  • Copies of thank you letters dated May 17, 1974. From Harry G. Lee, Registrar to Mrs. C.B. Morgan, Father Howard French, Mr. Bill Swope, Judge Herbert Tabb
  • Memo from Harry Lee to Don Wallace regarding change from 64 to 60 hours required for the AA degree. March 27, 1974
  • Form memo sent to students who do not meet the requirements. From: Harry G. Lee, Registrar. May 30, 1974
  • Memo from Harry Lee to Larry Holbert, April 1, 1974 telling him to tell faculty that they may participate if they wish to do so
  • Memo to Harry Lee from Camille Hill, April 29, 1974 re: music seletion, request for risers
  • Memo to ECC Sophomores from Harry G. Lee, Registrar, February 22, 1974. Students may be eligible for degrees; see Registrar by February 28.
  • Memo from Harry G.Lee, dated April 29, 1974 – graduation venue changed to campus
  • Letter from R.B. Bachman, Collegiate Cap and Gown, February 1974, to Bob Keen asking for orders
  • Yellow duplicate of completed order form to Collegiate Cap and Gown, March 8, 1974
  • Blue duplicate of order; list of faculty with hat sizes, height, weight and degrees
  • Sketched out seating chart on back of memo from Maurice Utley to faculty, May 8, 1974, reminding faculty that the next meeting will be May 20.
  • Handwritten names with numbered seating chart
  • Carbon copy of seating chart with word SEX in red at top of document
  • Memo from UK – from A.J. Hauselman to Community College Directors, dated June 5, 1974. Council on Public Higher Education requests information on number of applied science degrees awarded to each program during 1972-73 and 73-74 academic years
  • Handwritten notes about ceremony, including overdue books
  • May 10, 1974. Awarding of Degrees. Number of degrees in each category; last names of division chairs

Box 2. Folder - 1975

The 10th annual graduation exercise took place on May 9, 1975 at 2:00pm. Reverend Leslie W. Chapman, of Memorial Methodist Church, gave the invocation. Mr. Talton K. Stone, of the ECC Advisory Board, gave the address. Reverend Robert E. Toton, of Clarkson Baptist Church, gave the benediction.

  • 4 programs
  • List of graduate names
  • Memo from A.J. Hauselman to CC Registrars. Request to update lists of graduate names. List of names attached. Handwritten note in ink: Harry, please handle, JSO. Handwritten note in red ink: done/6-30-75/Cheryl. June 20, 1975
  • List of participants in graduation ceremony, spring 1975
  • List of potential graduates with check marks next to the names of those who have applied
  • List of potential graduates typed on onionskin. Notes and additional names written in ink
  • List of potential graduates on lined printer paper
  • Copy of letter to Jeanette M. Dickerson from Ronald B. Thomas regarding degree, December 17, 1974; letter from Dickerson to Thomas, December 14, 1974
  • Typed list of graduates; GPAs and majors added in ink
  • Graduation Line up; handwritten numbered list of graduates
  • List of Spring 1975 nursing graduates with home addresses attached to memo sent from Marie L. Piekarski, Coordinator to the CC Directors. May 13, 1975
  • Memo from Helen H. Holbrook [office of Stanley Wall, VP-UKCCS) to CC Directors; attached is list of candidates approved by the UK Board of Trustees. Handwritten notes on memo and list
  • Memo from Harry G. Lee, Registrat to 1975 ECC Graduates; information about ordering caps and gowns. March 31, 1975
  • Handwritten notes; Collegiate Cap and Gown order form

 

Box 2. Folder - 1976

The eleventh annual graduation exercise took place on May 7, 1976 at 11:00 a.m. Reverend Dudley Moseley, of the Church of God of Prophecy, delivered the invocation. The Honorable Joseph W. Prather, State Senator, gave the graduation address. Reverend Royce Robey of First Christian Church delivered the benediction.

  • 1 program

Box 2. No folder. 1977

The 12 annual graduation exercise took place at Elizabethtown Community College on May 18, 1977. Reverend William Bailey, Central Baptist Church, gave the invocation. Allene Craddock, state representative, gave the graduation address. T.K.Stone, chair of the ECC Advisory Committee, also spoke. 

No program or other graduation materials for the spring 1977 commencement exist in the ECC Archives at the present time. The information about the 1977 commencement ceremony came from the News-Enterprise, Tuesday, May 24, 1977, p. 20.

Box 2. Folder - 1978

The thirteenth annual graduation exercise took place on May 25, 1978 at 11:00 am. Colonel Jack C. Randles, Chaplain USAAMC, delivered the invocation. Dr. Harry Snyder, Executive DIrector, Council on Higher Education, gave the graduation address. Reverend Thomas Huls, Immanuel Baptist Church, delivered the benediction. The ceremony took place later than normal due to the number of snow days that winter.

  • 6 programs
  • Form letter from Harry Lee to potential graduates
  • List of graduates with some names crossed out, other names added and asterisks added to mark Distinction and High DIstinction
  • Memo to Dr. James S. Owen from Harry G. Lee, subject: Potential Candidates for May Degrees. April 6, 1978, Typed list of candidates, grouped by degree category; names are numbered.
  • Memo from A.J. Hauselman to CC Directors; list of names of August/December/May graduates enclosed. April 27, 1978. Request to directors to update list. Handwritten note: Sent 6-22-78 in ink
  • Memo to Dr. James S. Owen from Harry G. Lee, Potential Candidates for May Degrees. Names have H and HH next to them in red ink.
  • List of graduates, organized by degree category, with asterisks to indicate Distinction and High Distinction. Top reads: Elizabethtown Community College Proudly Announces 178 graduates for the Spring Semester. Forty-one of the graduates completed their program with honor. The graduates are listed by degree and the appropriate honor is designated by the asterisks. One asterisk indicates with distinction; double asterisks indicate with high distinction. Mimeograph.
  • List of Spring 1978 nursing graduates with addresses
  • Student Line-Up. 1978 Commencement Exercises. Last names listed by row. Mimeograph
  • Seating diagram with names of platform guests; name ranges for students. 2 copies
  • ECC Faculty Cap and Gown order Spring 1978. Names, sex, hat size, height and degree
  • Mock-up of program
  • News release. TO: all local newspapers and radio stations. From Harry G. Lee, Registrar. Date: May 18, 1978. Mimeograph.
  • Sheet of uncut commencement tickets
  • Memo from Harry G. Lee to all full-time faculty. Commencement Exercises. Information about picking up cap and gown; date and time of ceremony. Mimeograph.
  • LIst of potential graduates with addresses, GPA, major and handwritten notes. Continuous form printer paper; 14.5 inches wide; Sproket engagement holes.
  • Letter from Mrs. C.B. Morgan to Harry Lee. April 29, 1978
  • Letter from James S. Owen to Dr. Harry Snyder; ceremony arrival instructions. April 12, 1978
  • Copies of letters from Harry G. Lee; date and time of ceremony; invitation to attend. Letters are dated April 14, 1978. Recipients: Mary Blanche Beason; Allene Craddock; Mrs. C.B. Morgan; F.W. Swope; Thomas Dawson; James D. LaRue Jr
  • Letter from Terry Stacy, Rental Department, Collegiate Cap and Gown Company, to Harry G. Lee, dated February 1978. Reminder to send in orders; note that there are processing delays because of severe winter weather.
  • Miscellaneous- includes handwritten instructions for ceremony

 

Box 2. Folder - 1979

The fourteenth annual graduation exercise took place on May 11, 1979 at 5:30pm. Barry Dennis (replacing Reverend Robert Dahl, First Presbyterian Church) delivered the invocation. Dr. Charles T. Wethington, Assistant VP for the UK-CCS, gave the graduation address. Reverend Brian Moran, of House of Prayer Lutheran Church, delivered the benediction.

  • 10 programs
  • Form letter to potential graduates from Ronald B. Thomas, Coordinator of Guidance, Admissions, and Records. March 1, 1979
  • Memo to CC Registrar from A.J. Hauselman (UK-CCS) requesting list of May degree candidates. March 12, 1979
  • List of graduates. Handwritten note: Sent to Dr. Hauselman 6-7-79. Stars indicate Distinction and High Distinction
  • List of 1979 Spring Graduates. Stars indicate Distinction and High DIstinction.
  • Memo. To Dr. James S. Owen, Director. From: Ron Thomas, Coordinator of Guidance, Admissions and Records. Subject: Potential Candidates for May Degrees. Date: April 13, 1979. Content: list of names, arranged by degree category; "the following candidates are submitted for faculty approval."
  • Handwritten list of graduates on yellow lined paper; some names inserted in red ink
  • Listing of Expected Graduates. University of Kentucky. Community College System. 1979 Spring. Elizabethtown. Names, addresses, GPA, hours earned. Continuous form printer paper. 14.5 inches wide.
  • Photocopy of above; names crossed out in red ink; notes made in pencil
  • Handwritten list of 1979 Spring Graduates
  • Letter from Helen H. Holbrook [office of Stanley Wall, VP, UK-CCS] to Directors. May 22, 1979. Attached is list of candidates, etc. Handwritten notes in ink: Ron - please return an updated copy for my files, JSO; Sharon - we need to do for Dr. Owen.
  • Memo. From A.J. Hauselman. To: CC Registrars. Date: May 15, 1979. Lists of candidates enclosed.
  • Letters of invitation. From Ronald B. Thomas, Coordinator, Guidance, Admissions and Records. Date: April 5, 1979. Recipients: Mary Blanche Beason; Terry Bennett; Allene Craddock; Thomas Dawson; James D. LaRue, Jr., C.B. Morgan. Attached to group is an RSVP form with names written in ink; handwritten note "talked with Mr. [T.K.] Stone by phone. Will Attend.
  • Letters of thanks. From Ronald B. Thomas. Date: May 14, 1975. Recipients: Reverend Brian Moran; Reverend Barry Dennis; Janie Adkins; Linda Mather
  • Copy of order form with product descriptions. Order date: March 27, 1979
  • Faculty Cap and Gown order. Spring 1979. List of faculty names, sex, hat size, height, degree. Some names crossed out.
  • Copy of above.
  • Memo from Ron Thomas to Potential Graduates. Information about graduation. N.D. Half-sheet. Mimeograph.
  • Student Line-up. 1979 Commencement Exercises. Last names of students. Mimeograph.
  • Memo from Ron Thomas to All Full Time Faculty. May 10, 1979. Date, time and place of ceremony; instructions for picking up gowns. Half-sheet. Mimeograph.
  • News Release. From Ron Thomas. To: All local newspapers and radio stations. Date: May 10, 1979. Information about graduation
  • Diagram of ceremony entrance; names of platform guests
  • Seating chart and diagram of stage entrance/exit of graduates.
  • Mimeograph duplicate of above

Box 2. Folder - 1980

The fifteenth annual graduation exercise took place on May 9, 1980 at 2:00 p.m. Dr. W. Glenn Sowards of Memorial Methodist Church gave the invocation. Dr. Warren W. Walton, associate dean for undergraduate affairs and admissions, University of Kentucky College of Engineering, gave the address. Hubert Harvey, Campus Minister, Baptist Student Union, gave the benediction.

  • 1 program

Box 2. 3 folders. 1981

The sixteenth annual graduation exercise took place on the college campus, May 8, 1981 at 2:00 p.m. Father William Martin of St. James Catholic Church gave the invocation. George L. Atkins, State Secretary of Finance, gave the address. Reverend John Eberman of Christ Episcopal Church gave the benediction. 

Folder 1

  • 3 programs
  • Advisory board members - RSVP status; RSVP forms attached, some with notes
  • Memo to Advisory Board members from Ron Thomas. April 29, 1981. Reminder of graduation; instructions for arrival
  • Copies of letters sent to platform guests from Ronald B. Thomas, Assistant Director for Student Affairs. April 28, 1981. Recipients: Father William Martin; Reverend John Eberman, 
  • Copies of thank you letters from Ronald B. Thomas. May 12, 1981. Recipients: Father William Martin; Reverend John Eberman, Janie Adkins; Linda Mather

Folder 2

  • Memo to CC Registrars. From A.J. Hauselman (UK-CCS) List of names enclosed; please line through the name of any person... Date: May 5, 1981. List of names attached. Handwritten note in pencil "sent 5-29-81"
  • List of spring graduates; asterisks denote D and HD
  • Photocopy of list of names; H, HD; notes written next to some names
  • Typed list of graduates, arranged according to degree category
  • Listing of Expected Graduates. University of Kentucky. Community College System. 03/09/91. Student name, student number, mailing address, major, GPA, CHE. Printed on lined continuous form paper; 14.5 inches wide
  • Memo from Charles T. Wethington [VP, UK-CCS] to CC directors. May 11, 1981. The UK BOT...approved the awarding of degrees. List of approved graduates attached.
  • Memo from Ron Thomas to Dr. A.J. Hauselman [UK-CCS] regarding potential graduates for May degrees. April 7, 1981. List of potential graduates attached.
  • Memo from A.J. Hauselman to CC Registrars. Please submit your college's list of candidates...March 23, 1981.
  • Form letter from college to potential graduate. March 12, 1981. Instructions for applying for a degree

Folder 3

  • Memo. 1981 Potential Spring Graduates. From. Ron Thomas, Assistant Director for Student Services. Subject: Graduation Practice. Date: March 23, 1981
  • Memo. Faculty and Administrative Staff. From Robert Keen. Subject: Apparel for Commencement Exercises. Date: March 11, 1981.
  • Form letter from Ronald B. Thomas to [fall] graduates - they may participate in commencement. February 16, 1981
  • Letter from Sue Cochran, Manager, Rental Department. Collegiate Cap and Gown Co. Instructions for ordering apparel. September 1980. Handwritten note in ink - 9-22-80, returned card. Tentative quantities ordered, 125 caps and gowns, 90 collars, 125 tassels
  • Letter from Sue Cochran, to ECC - reminder to mail measurements. March 1981. Handwritten note: mailed 3-30-81. Order form attached
  • LIne-up diagram; list of last names, seating, flow. Mimeograph.
  • Student Line-up. 1981 Commencement Exercises. Graduate last names, arrangement, notes
  • Hand-drawn diagram; names of platform guests and position on platform; seating areas for students and faculty; procession order. Red and blue ink

 

Box 2. Folder - 1983

The 18th annual graduation exercise took place at the college on May 6, 1983 at 2:00 p.m. Reverend Royce Roby, First Christian Church, gave the invocation. Dr. Elbert Ockerman, Dean of Admissions and Registrar, University of Kentucky, gave the address. Reverend Earl West, College Heights United Methodist Church, gave the benediction. 

  • 1 program
  • Memo. To: Faculty. From: Ron Thomas. Subject: commencement. Date. May 6, 1983. Mimeograph. Date and place for ceremony; instructions on picking up caps and gowns.

Box 2. Folder - 1984

The 19th annual graduation exercise took place at the college, on May 9, 1984 at 1:30 p.m. Reverend Jeff Day, Immanuel Baptist Church, gave the invocatoin. Dr. Ben Carr, Vice Chancellor for the UK Community College System, gave the address. Reverend Brian Moran, House of Prayer Lutheran Church, gave the benediction.

  • 1 program
  • Memo. To Faculty. From: Ron Thomas. Subject: Graduation. Date: May 4, 1984. Date, time and place for ceremony; instructions on assembling and picking up regalia.
  • Memo: To: Faculty and Staff. From: Ron Thomas. Subject: Graduation. Date: April 3, 1984. Weather permitting, the ceremony will be held outdoors.

Box 2. Folder - 1985

The 20th annual graduation exercise took place at the college on May 15, 1985 at 1:30 p.m. Reverend Harry Dooley, Hardinsburg Baptist Church, gave the invocation. Dr. Raymond R. Hornback, Vice-President for University Relations, University of Kentucky, gave the address. Reverend Bernard T. Bishop, First Baptist Church, gave the benediction.

  • 1 program
  • Memo. To Faculty. From: Carol Lewis. Subject: Caps and Gowns. Date: May 2, 1983. Instructions for picking up regalia. Mimeograph.
  • Memo. To Faculty. From: Ron Thomas. Subject: Graduation. Date: May 14, 1985. Date and time of ceremony. Weather permitting, the ceremony will be held outdoors. Mimeograph.

Box 2. Folder - 1986

The 21st annual graduation exercise took place on May 12, 1986 at 10:30 a.m. Reverend Warren Withrow, Chaplain, U.S. Army (ret.) gave the invocation. The Honorable Ronald E. Meredith, Judge, U.S. District Court, gave the address. Dr. Robert Dahl, First Presbyterian Church, gave the benediction. 

  • 1 program
  • Memo. To: Faculty. From: Ron Thomas. Subject: Graduation. Date: May 6, 1986. Date and time of ceremony; instructions for assembling and picking up regalia. Weather permitting, the ceremony will be held outdoors

Box 2. Folder - 1987

The 22nd annual graduation exercise took at the Pritchard Community Center on May 8, 1987 at 11:00 a.m. Reverend Raymond Ward, Rineyville Baptist Church, gave the invocation. Dr. Gary Cox, Executive Director for the Council on Higher Education, gave the address. Father Joseph Batcheldor, St. James Catholic Church, gave the benediction. Carol Lewis served as pianist - first time; Camille Hill directed the ECC Chorus. Dr. James S. Owen presided over the ceremony for the last time.

  • 1 program
  • Memo. To: Faculty. From: Ron Thomas. Subject: Graduation. Date: May 7, 1987. Date, time and place for ceremony; instructions for assembling and picking up regalia
  • Memo. To: Al Faculty. From: Carol Lewis. Subject: Caps and gowns. Date: April 22, 1987. Caps and gowns are ready to be picked up

Box 2. Folder - 1988

The 23rd annual graduation exercise took place on May 8, 1988 at 3:00 p.m. Reverend Richard B. Lloyd, III, Upton Baptist Church, gave the benediction. Dr. Charles Stebbins, President, ECC, provided the greetings and introductions. Diana Best, ECC Alumna (1974) and Director of Quality Assurance at Hardin Memorial Hospital, gave the address. Reverend H. Dudley Moseley, Pleasant Grove Baptist Church, gave the benediction. A reception would follow in the Mulberry Room so the ceremony took place at the Pritchard Community Center - the second time it was held at this location. Dr. Stebbins presided over the ceremony for the first time. The address was given by a former student for the first time.

  • 1 program

Box 2. Folder - 1989

The 24th annual graduation exercise took place on May 8, 1989, at 4:00 p.m. in the Pritchard Community Center. Rebecca M. Weaver, 1989 nursing graduate, led the invocation. Steven Meredith, 1986 ECC Alumnus, 1984-85 National President Future Farmers of America, gave the address. 

  • 1 program
  • Memo. To: Faculty. From: Ron Thomas. Subject: Graduation. Date: May 5, 1989. Date, time and place of ceremony; information on assembling and regalia

 

Box 2. Folder - 1990

  • The 25th annual graduation exercise took place on May 6, 1990 at 3:00 p.m. Reverend Travis Collins, Valley Creek Baptist Church, gave the invocation. Pat Hagan, 1970 ECC Alumnus, Director of Instructional Services, Bardstown Independent School System, gave the address. Reverend Warren H. Withrow, Retired Army Chaplain, gave the benediction.
  • 2 programs
  • Memo. To: Faculty. From: Ron Thomas. Subject: Graduation. Date: May 2, 1990. Date, time and place of graduation [Pritchard Community Center] and instructions

Box 2. Folder - 1991

The 26th annual graduation exercise took place at the Pritchard Community Center on May 3, 1991, at 7:00 p.m. Reverend Glenn Buzbee gave the invocation. Kenny Naidas, 1990 Alumnus, gave the address. Reverend Michael Nall, Glendale Christian Church, gave the benediction. 

  • 1 program
  • Memo. To: Faculty. From: Ron Thomas. Subject: Graduation. Date: April 26, 1991. Date, time and place of ceremony; instructions concerning assembling and regalia.

Box 2. Folder - 1992

The 30th annual graduation exercise took place on May 8, 1992, at 7:00 p.m. at the Pritchard Community Center. 

  • 1 memo from Ron Thomas to faculty regarding date, time and place of ceremony, and instructions for assembling and regalia.

Box 2. Folder - 1993 to 2006

This folder contains programs for the following years:

  • 1993- May 7 at 7:00 p.m. Jill Millstead, ECC student, graduation address.
  • 1994 - May 16, 7:00 p.m. Catherine Lynne Decker, ECC student, graduation address.
  • 1995 - May 5, 7:00 p.m. Melissa K. Greene, ECC student, graduation address
  • 1996 - May 3, 7:00 p.m. David D. Thomas, ECC student, graduation address.
  • 1997 - May 5, 7:00 p.m. Jennifer Brangers, ECC student, graduation address. Last program to display the words University of Kentucky above the college name on the front cover. 
  • 1998 - May 4, 7:00 p.m. Karen Scout, ECC student, graduation address. Last program to feature Dr. Charles Stebbins as president and provider of greetings and introductions. First program not to display the words University of Kentucky; first program to feature a larger Commonwealth seal. Otherwise the program displays the same format as its counterpart in 1966. 2 pages of graduate names.
  • 1999 - May 12, 1999. Patty Benz, speaker. First program to feature Dr. Thelma White as president and provider of greetings and introductions. First program to feature president as executing the acceptance of candidates and conferring of degrees. First program in the college's history to display a new format (10.75 X 5.25 versus 8.25 X 5.25, folded pamphlet-style) and to include an insert with information about the regalia on the front and ECC facts on the back.
  • 2000 - May 10, 2000, 7:00 p.m. Teri Bennett, Hardin County Valuation Administrator [and ECC alumna] gave the address. First program to display the new KCTCS seal. First program to list the location (Pritchard Community Center.)
  • 2002 - May 8, 2002, 7:00 p.m. at the Pritchard Community Center. John Scott, attorney [and ECC alumnus] gave the address. 
  • 2006 - May 15, 2006. Susan Simmons, Senior Vice President, First Federal Savings Bank, gave the address. First program IN THIS COLLECTION to display the name Elizabethtown Community and Technical College. (The first program to display such would have been the 2005 program.) New format: 8.25 X 10.75; glossy paper. Lists Board of Director members on the back. 7 pages; 6 pages of graduate names.